Executive Assistant

Our client, a real estate venture firm, is looking for a talented Executive Assistant to join their team! In this role, you will provide a high-level of administrative and project support to senior executives. They are looking for someone who is a creative thinker, highly motivated, and can juggle competing priorities. You’ll gain exposure to a fast-moving, high-performing industry, working alongside passionate professionals.

This role is onsite daily in Santa Monica.

What you’ll do:

• Support two senior level executives
• Schedule meetings, conference calls and manage travel arrangements.
• Manage expense reports in Concur
• Solve day-to-day administrative challenges in a timely manner
• Utilize Word, Excel and Powerpoint heavily to create organized decks and spreadsheets.
• Understand budgets and process invoices and expenses accordingly.
• Provides connectivity for smooth communication between executives and internal department
• Organize periodic company events such as all team meetings, department events, holiday parties and other events as needed.
• Light office management support (stocking supplies, working on space planning, access and moves and point of contact for organizing tours)
• Miscellaneous data entry for various projects.

What you’ll need:

• Excellent communication skills in written and oral communications
• Detail-oriented, strategic thinker, and team player
• Four plus years of administrative support experience in real estate, financial and professional services industries
• Advanced skills with Microsoft Excel, Word, PowerPoint required
• Excellent technical, interpersonal, and analytical skills required
• Proficiency with Teams, Zoom, Adobe Acrobat
• Ability to multitask in a fast-paced growth-oriented company

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

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