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Human Resources Coordinator/Administrative Assistant

Downstream Services, Inc. • Full-time • Escondido, CA, US • $20 - $26 / hour • 2m ago

Job Location: On site

The Human Resources Coordinator (HRC) at Downstream Services, Inc. performs procedural and administrative duties in support of the Human Resources department. The HRC will act as the first point of contact for HR-related inquiries from employees and external partners. The HRC reports to and is under direct supervision of the Human Resources Supervisor (HRS). The HRC assists the HRS with employee benefits, recruitment, performance management, and maintenance of employee records. The HRC also assists the Payroll and Labor Compliance Administrators as needed.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

· Assist with all internal and external HR related inquiries and requests.

· Assist with internal and external advertising/posting of job vacancies.

· Assist with the recruitment process

· Identify potential candidates

· Review employment applications to evaluate qualifications/eligibility of candidates

· Coordinate interviews

· Perform reference checks

· Issue employment agreements

· Assist with employee orientations and inputting of records of new employees in all applicable software programs.

· Assist with employee terminations and documentation needed.

· Assist with coordination of all employee benefit enrollments.

· Organize and maintain all employee records both electronically and in hard copy form.

· Compile and prepare reports and documents in regard to personnel activities.

· Assist with updating and maintaining corporate internal databases (i.e. Time off Calendar) to properly account for employee absences.

· Assist Payroll department by providing relevant employee information/updates including but not limited to leaves of absence, sick/vacation days, employee deductions, payrate changes, etcetera.

Other Responsibilities include, but are not limited to the following:

· Prepare periodic reports for management, as necessary or requested.

· Act as a company ambassador. Assist in planning company events. Have a pulse on employee satisfaction.

· Participate in ad hoc HR projects as needed/assigned.

· Implement assigned duties with an exceptional level of accuracy, timeliness, and effectiveness.

· Follow and improve upon the Company’s Best Practices.

· Maintains high level of service and support to employees, clients, and third parties.

· Clearly embraces team dynamic and leads by example.

· Identify and suggest possible improvements to procedures.

· Other backup duties and responsibilities when HRS is out of the office.

· Attend Department Meetings.

· Embrace company culture, mission, and values.

· Other activities, duties, and responsibilities assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

· Bilingual English/Spanish preferred.

· Associate’s degree in related field required.

· Bachelor’s degree in human resources or related field preferred.

· 4+ years of human resource experience preferred.

· Active PHR/SHRM or other valid certification preferred.

· Human resource experience in a construction related field preferred.

· Thorough knowledge of California employment-related laws and regulations.

· Highly proficient in computer and data entry skills, Microsoft suite of applications, Adobe, collaborative meeting platforms, and general office equipment.

· Familiar with Sage accounting system.

· Familiar with HRIS systems.

· High degree of detail, accuracy, and organizational skills.

· Maintain confidential information.

· Work independently with some oversight and as part of team.

· Approachable, proactive, positive, and professional attitude.

· Professional verbal communication and written business communication skills.

· Able to conduct research and effectively proofread.

· Exhibit active listening skills and follow through on commitments.

· Good judgment to solve problems, escalate issues, and request prioritization of responsibilities.

· Other certifications and training may be required to further knowledge in the industry.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels short distances between office buildings when accessing files and meeting with co-workers. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The employee may be required to work overtime to assist in resolving urgent HR issues. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Application Question(s):

Do you have a PHR/SHRM-CP certification?

Education:

Bachelor's (Preferred)

Experience:

Human resources: 4 years (Required)

Language:

Spanish (Preferred)

Ability to Relocate:

Escondido, CA 92029: Relocate before starting work (Required)

Work Location: In person