Our SelectLeaders client, a privately held commercial and industrial real estate development company, is seeking a highly organized and detail-oriented Project Coordinator to support its growing construction and development team. This is a highly visible role that serves as the primary administrative and project support resource for multiple construction projects. The Project Coordinator works closely with the Director of Construction, contractors, vendors, and project stakeholders to ensure projects remain organized, compliant, and progressing efficiently from commencement through close-out.

This position is ideal for someone who enjoys managing multiple priorities, coordinating with various parties, and serving as a key point of contact throughout the construction process.

The Project Coordinator provides administrative, accounting, job cost, and project support services for construction projects. This role is responsible for vendor management, accounts payable processing, contract administration, job cost tracking, construction draw preparation, project documentation management, and coordination of project communications.

The successful candidate will ensure project records remain accurate, complete, compliant, and up to date while supporting the day-to-day needs of the Director of Construction.

Key Responsibilities:

Maintain vendor compliance (authorizations, COIs, W-9s) and monitor lien notices
Manage AP, including invoice entry, pay applications, and lien waivers, resolving payment questions with contractors
Manage job cost, contracts, budgets, and change orders in Sage, including cost reporting and reconciliation
Prepare draw packages and manage close-out documentation and project files
Distribute contractor reports, updates, and jobsite photos; coordinate utility setup and transfer
Support the Director of Construction with daily project needs, meeting agendas/minutes, and stakeholder communication

Qualifications:

1-2 years minimum experience working in construction project coordination.
Strong organizational and time management skills
Exceptional attention to detail and accuracy
Ability to manage multiple projects and deadlines simultaneously
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook
Experience working with accounting, job cost, or construction management software
Ability to work independently while collaborating effectively within a team environment
Experience in construction, real estate development, or project administration
Experience with Sage accounting software or similar ERP/accounting systems
Knowledge of construction contracts, pay applications, lien waivers, and project documentation
Associate's or Bachelor's degree in Business, Construction Management, Accounting, or a related field preferred

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Bisnow

New Jobs

Construction Project Coordinator