LBA Realty | LBA Logistics is a full-service real estate investment and management company with a diverse portfolio of industrial and office properties in major markets throughout the U.S. including California, Colorado, Washington, Arizona, Texas, Illinois, and New Jersey. We are a privately held company that was founded in 1991 and are comprised of 250 team members. LBA Realty consists of several real estate investment funds and joint venture partnerships with multiple investors including sovereign wealth funds, endowments, foundations, pension funds, and high-net-worth individuals.

We have an exciting opportunity for an Assistant Property Manager to join our team in the San Francisco office. Reporting to the Property Manager, you will provide support to the Operations Team as needed and assist with the management of a 180K sq ft class A office building located in the heart of San Francisco’s Financial District.

About The Role

Coordinates building access to brokers, tenants, and vendors.
Responsible for building and maintaining relationships with tenants and vendors.
Assists with site inspections including vendor site visits, appraisal tours, and lender inspections.
On call for fire alarms and other property emergencies.
Oversee service contracts, purchase orders, and work authorizations.
Expected to actively find ways to reduce operating expenses while striving to increase the quality of service we provide tenants.
Responsible for ensuring code compliance and proper equipment maintenance for all properties.
Actively participate in operations meetings.
Assist with move-ins and move-outs.
Coordinate tenant appreciation events and other ESG initiatives.
Assist with CAM reconciliations & CAM Estimates.
Prepares license agreements, telecommunication agreements, approval memos, and legal notices (such as 3-day notices)
Assists in reforecasting of property budgets (simple, corporate allocations)
Conduct quarterly property inspections, including MRI input.
Documenting and processing risk management insurance claims.
Utility tracking and processing to ensure timely payment.
Assist with tenant chargebacks and adjustments and associated backup documentation processing.
Assist with processing of capital project documentation in PMWEB.
Assist with financial reporting when needed including:
- Review and approve of property accounts payable invoices (1st step), including utilities, and follow up on vendor payment issues as they arise
- Assist with a variety of accounts receivable functions, such as delinquency calls and letters, payable applications, and delinquency notes
- Assists in reviewing monthly tenant billings to ensure accuracy and be able to field tenant questions regarding
- Verifying Monthly rental updates
- Assist in the Monthly reporting process, including ledger review and making expense accruals.

What we are looking for in a candidate

Bachelor's Degree preferred.
Real Estate License required.
Minimum of 2-3 years’ experience in property management, commercial/industrial industry experience preferred.
Experience providing excellent internal and external customer service.
Experience with Budgeting and CAM Reconciliation processes.
Ability to multi-task and handle interruptions calmly and politely.
Must be proficient with word processing & spreadsheet software (Word and Excel) and adapt to using multiple accounting, budgeting, and compliance platforms.
Strong organizational, problem-solving and analytical skills; able to manage priorities and workflow.

OUR COMMITMENT TO AN INCLUSIVE WORKPLACE

LBA is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.

PHYSICAL DEMANDS

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Additionally, the employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.

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Assistant Property Manager