The Accounting Operations Specialist provides general administrative support and will be involved in accounting operations, including the monitoring of cash inflows/outflows, assisting in financial close activities, and ensuring compliance with GAAP. This role is responsible for payables, receivables, company records, corporate facilities, administrative support and other assigned duties.

About You

You are an organizational superhero who thrives in a fast-paced environment and loves lots of variety in their day-to-day work. You have strong foundational knowledge of accounting including accounts payable, accounts receivable, general ledger, reconciliations, month-end close, and accounting processes/controls. Your previous employers and co-workers would describe you as a self-motivated individual who is a fast learner, eager to develop new skills and processes while improving existing ones.

About Opal

Opal is a remote-first company and we pride ourselves on a scrappy, collaborative culture where every leader is hands-on, data-driven, and passionate about delivering exceptional customer experiences.

Our platform is designed for marketing and communications teams, providing a single source-of-truth, connecting strategic planning and day-to-day execution. With real-time visibility and seamless collaboration tools, Opal helps teams stay aligned and agile. Visit workwithopal.com to see why top-brands brands like Target, Starbucks, and General Motors rely on Opal.

Requirements

Accounts Payable: vendor set-up, invoice processing, transaction validation, vendor communications management and resolution of vendor invoicing or payment issues.
Expense Reports: reviewing and approving employee expense reports, communicating and resolving discrepancies, ensuring appropriate documentation is attached and all transactions are posted to the correct department and general ledger accounts.
Accounts Receivable: customer account set-up, preparing and delivering invoices, monitoring payment due dates, following up on invoice payments, ensuring timely payment collection, investigating and resolving customer discrepancies, and applying incoming payments
Cash Management: contributing to cash flow planning and analysis, preparing reports, receiving customer payments, posting daily bank and credit card transactions, reconciling bank and credit card statements, preparing and scheduling payments including via ACH and wire transfer
General Ledger Accounting: support financial close activities, prepare financial statements, perform account reconciliations, analyze transaction data and provide ad hoc reports
Compliance & Record Keeping: operate in accordance with GAAP, support internal and external audit processes, prepare and deliver 1099's, monitor and maintain state registrations, ensure complete and accurate record keeping
Company Culture: support employee onboarding and offboarding tasks, facilitate internal training and policy management, support the planning and execution of company events, meetings and culture initiatives, facilitate employee engagement activities and surveys, prepare and deliver company communications, newsletters and announcements
IT & Purchasing: coordinate deliveries, facilitate purchases, ensure company files and records remain organized and up to date, support hardware and asset management, participate in the implementation of new processes and tools, and provide general support to the IT team as needed.
Business Operations and Administration: oversee corporate workspaces including mail collection, answering phones, routing messages, reserving meeting rooms, assisting with any event set-up and tear-down as needed and other administrative tasks as requested.
Must be located in the greater Portland, OR area, and have reliable access to a car to execute periodic business administrative tasks and responsibilities

Skills, Experience, Knowledge:

2+ years of experience in Accounting, SaaS experience preferred
Advanced knowledge of US GAAP strongly preferred
2+ years of administrative support and/or executive assistant experience a plus
Experience with Netsuite, Concur, and Jira Service Desk strongly preferred
Ability to thrive in a fast-growing environment where change is the norm
Experience working with employees at all levels, as well as working with customers and outside vendors
Excellent written and verbal communication skills
Skilled at time and project management with the ability to move between priorities and manage deadlines across multiple focuses
High attention to detail
Natural alignment with Opal's Values: Open & Honest, Passionate, Accountable, Level-Up, Intentional, Teamwork, and Excellence
Demonstrated ability to work effectively with individuals from diverse communities and cultures

Education:

Bachelor's Degree in Business, Accounting or Finance or equivalent experience

Benefits

Competitive, market-leading compensation package, including stock options
100% company-paid Medical/Rx, Dental, and Vision Insurance for individuals (plus company-subsidized dependent coverage)
Flexible Spending Accounts (FSA) for Health, Dependent Care, Commuter, Parking
Company-paid Life/AD&D, Short and Long Term Disability Insurance
Flexible Paid Time Off and Paid Holidays
Paid Parental Leave & Back-to-Work Program
401(k) and Roth Retirement Plans
Company-sponsored outreach & activity programs

Opal is an equal-opportunity employer and committed to creating an inclusive and diverse environment. We believe a diverse workplace promotes innovation and enhances decision making. We encourage applications from all qualified candidates and will consider all applicants without regard to race, color, religion, gender identity or expression, national origin, sexual orientation, disability, age, or veteran status.

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Accounting Operations Specialist