Purpose: The Assistant to the Treasurer works with the Bookkeeping Service and FPCNV employees to ensure that donations are properly recorded, and that invoices, and requests for reimbursement are processed in a timely manner.
Accountability: The Assistant to the Treasurer reports directly to the Finance Team Leader. The Personnel Team of the Session oversees the annual review process and compensation.
Specific Duties:
- Entering offering from worship service along with other donations and payments received into Breeze and depositing funds into bank.
- Submitting a batch statement, copies of checks and bank deposit receipt to FPCNV’s bookkeeper.
- Proofread any invoices/vouchers placed in the FS mailbox to ensure they are properly coded and submit them to bill.com.
- Track the progress of invoices in Bill.com and ensure that they are paid in a timely manner.
- Perform a monthly reconciliation of the Credit Card statement to receipts collected from volunteers and employees (this includes entering codes into the spreadsheet received from our bookkeepers and requesting missing receipts from the responsible parties).
- Once a month, enter Venmo transactions into Breeze and submit a batch statement to the bookkeeper.
- Once a week, print checks that have been queued in Quickbooks and alert check signers that they are ready for signing. (Once signed they will be mailed by the person signing the check).
- Coordinate the mailing of quarterly statements with the Stewardship Team and the Communications Coordinator.
Requirements and Compensation:
- This position is classed as an Independent Contractor and may be performed remotely, with the exception of one morning in the office each week (to process donations and print checks)
- Experience using Quickbooks and Excel is required.
- It is expected that this work will take approximately 8 hours per week and will be compensated at $30/hour.
Job Type: Part-time
Pay: $30.00 per hour
Expected hours: 8 per week
Schedule:
Work Location: Hybrid remote in New Vernon, NJ 07976
