Accounts Receivable & Billing Specialist – Construction Industry Highly Preferred
Location: Irvine and fully onsite
Hours are 8:00am to 5:00pm
Temp to Hire
We’re seeking an experienced Accounts Receivable & Billing Specialist with strong organizational skills to support high-volume construction projects. The ideal candidate will be detail-oriented, proactive, and comfortable managing multiple deadlines in a fast-paced environment.
Preferred Background:
- Construction industry billing experience
- Familiarity with ComputerEase or Deltek (preferred, not required)
Key Responsibilities:
- Review project contracts to confirm billing terms and payment requirements
- Prepare and submit monthly progress billings based on operations team input
- Manage lien release process—draft, track, and submit conditional/unconditional releases for clients and vendors
- Coordinate with AP to resolve discrepancies and maintain accurate records
- Utilize online platforms (e.g., Textura, Procore, Trimble Pay, GC Pay) for billing and release submissions
- Maintain project release logs and reconcile with AP records
- Follow up with clients on outstanding payments and resolve any payment holds in coordination with compliance teams
- Post client and vendor payments, joint checks, and scrap metal proceeds in the accounting system
- Maintain AR cash flow spreadsheets and provide management with timely updates for decision-making
- Organize and maintain billing and release documentation on the company server
- Deposit checks and ensure accurate recording in the system
- Attend internal meetings to provide updates on billing and collections status
Qualifications:
- 3+ years in accounts receivable, billing, or related construction accounting role
- Proficiency in Microsoft Excel (vlookup/pivot tables) and general accounting software
- Excellent communication and client interaction skills
- Ability to manage multiple projects and deadlines
- High attention to detail and ability to work in a fast-paced environment
