Cass Arrieta is a General Engineering Contractor specializing in wet utilities, dry utilities, structural concrete, and associated scopes of work within the public and private markets. With more than $1 billion in pipeline and structural concrete work completed, we have built our reputation on quality, integrity, and exceptional customer service.
At Cass Arrieta, teamwork is at the heart of everything we do. This position works closely with our Contracts, Estimating, Project Management, Accounting, Purchasing, and Operations teams, and communicates with customers, vendors, subcontractors, insurance representatives, and business partners. We are looking for someone who enjoys helping others, thrives in a collaborative environment, and takes pride in delivering outstanding customer service.
We are seeking a highly organized, detail-oriented, and motivated Construction Contract Administrator to join our team. This position plays a vital role in supporting our Contracts and Estimating Departments by coordinating project startup, contract administration, subcontractor compliance, insurance documentation, and project closeout. The ideal candidate thrives in a fast-paced construction environment and enjoys managing multiple priorities while maintaining a high level of accuracy.
Responsibilities
- Prepare, review, and process construction contracts, subcontracts, and subcontract change orders.
- Coordinate certificates of insurance, bonds, OCIP/WRAP enrollments, and other contract requirements.
- Maintain contract logs, subcontract records, and project documentation.
- Enter and maintain subcontract and change order information in Sage 300 Contractor.
- Manage vendor and subcontractor insurance compliance and monitor policy expirations.
- Coordinate new project setup, including creating job folders, assigning job numbers, and entering project information into Sage.
- Process new vendor setup, including W-9 collection, insurance verification, contractor licensing, DIR registration, and Secretary of State verification.
- Assist with annual insurance renewals and project-specific insurance requirements.
- Support the Estimating Department with prequalification packages, bidding documents, bonds, and bid logs.
- Coordinate equipment registration renewals and maintain equipment insurance schedules.
- Assist with annual audits by preparing documentation and project questionnaires.
- Prepare reports, spreadsheets, and maintain organized electronic project files.
- Perform general administrative duties and notarize documents as needed.
Qualifications
We are looking for someone who enjoys working with people and takes pride in providing exceptional customer service. This position serves as an important point of contact for multiple departments within our company, as well as customers, vendors, subcontractors, insurance representatives, and business partners. The ideal candidate is professional, approachable, organized, and able to build positive working relationships with a variety of personalities.
The successful candidate will have:
- Administrative or office experience preferred.
- A friendly, positive, and professional attitude.
- Excellent verbal and written communication skills.
- Outstanding customer service and relationship-building abilities.
- The ability to communicate effectively with employees at all levels of the organization, as well as customers, vendors, subcontractors, and outside agencies.
- Strong organizational skills and exceptional attention to detail.
- The ability to prioritize multiple tasks and adapt in a fast-paced environment.
- Confidence interacting with different personalities while remaining professional, courteous, and respectful.
- A willingness to learn, accept feedback, and continuously grow.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Experience with AI tools preferred.
- Construction experience is a plus but not required—we are willing to train the right candidate.
What We Offer
- Paid, hands-on training.
- Opportunity for career growth within the company.
- Medical, Dental & Vision Insurance.
- 401(k) with Company Match.
- Paid Holidays and Paid Time Off.
- Family-oriented work environment.
- Stable company with opportunities for advancement.
Schedule
Monday–Friday | Full-Time
If you're looking for a career, not just a job, and enjoy learning new skills while working with a supportive team, we'd love to hear from you.
As a company, we believe our most important asset is our employees. We strive to provide industry-leading benefits that offer them a secure, better future.
We can provide the security and benefits of a large corporation while still embracing our family-owned culture.
EEO/Disabilities/Veterans
Pay: $25.00 - $33.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
