CONTRACT ADMINISTRATOR III
WORK LOCATION: ON-SITE LOS ANGELES, CA
Minimum Required Qualifications:
- Minimum of 5 years of relevant experience to the position description.
- Bachelor's degree (relevant field preference above others). Additional four years qualifying experience in excess to the minimum stated above may be substituted for the required education.
- Knowledgeable of standard contract terms and conditions for design, construction, and other related services.
- Proficient with Microsoft Excel, Word, and Adobe Acrobat.
- Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity.
- Must be detail-oriented and organized.
- Must be a fast learner and logical thinker.
- Must be focused on quality and accuracy.
- Excellent communications skills, both written and verbal.
- Ability to accurately track and report status when managing concurrently running projects.
Preferred Qualifications:
- Experience with higher education capital improvement projects
- Knowledge of California Public Contract Code
- Knowledge of California Community College Code
- Experience with an electronic bidding software (i.e. PlanetBids)
- Experience with alternate project delivery methods such as Design-Build
- Experience with project management software (i.e. Proliance, Trimble)
Position Description:
As part of the Project Management Office (PMO) Contracts Team, responsibilities may include any of the following:
- Coordination with project management personnel at the District, PMO, College Project Teams, or Colleges to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers (i.e. architects, engineers, inspectors).
- Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents).
- Based on workload and department resources, at the sole discretion of the department supervisor, a variety of tasks and responsibilities may be assigned and or change over time to best serve the needs of the District.
- Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role.
- Reporting, tracking, and quality control for assigned procurements processes.
- Responsibility for multiple concurrent procurement processes with various stakeholders.
- This is a heavily administrative role with minimal administrative support.
- This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external.
- Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy.
