As an Executive Assistant, a typical day might include the following:

Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on ownership's behalf
Managing the owner's calendar, including making appointments and prioritizing the most sensitive matters
Coordinating travel arrangements, including flight bookings, hotel accommodations, and ground transportation for ownership; creating an itinerary prior to travel and providing on-trip support when needed
Acting as the main point of contact between the owner, employees, various clients and other external partners
Appropriately answering and routing calls to ownership
Organizing meetings, including scheduling, sending reminders, booking the meeting location, making reservations and/or organizing meeting amenities such as food and drinks when necessary
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
Maintaining accurate and comprehensive records of important documents and reports
Working with the executive team on any special projects assigned
Additional duties as assigned

This job might be for you if you demonstrate the following abilities and meet the following qualifications:

Minimum two years administrative assistant or executive assistant experience in a similar environment required. Strong travel-related experience preferred
High school Diploma/GED required. Associates or bachelors degree preferred
Time management and the ability to meet deadlines
Excellent verbal and written communication skills
Strong organizational skills and ability to multitask
Problem-solving and decision-making skills
Ability to act as gatekeeper and escalate relevant information to the management team as needed
Ability to use standard office equipment such as copiers, business telephone systems, projectors and fax machines
Ability to work effectively with minimal supervision
Strong interpersonal skills
Ability to treat confidential information with appropriate discretion
Exceptional attention to detail
Familiarity with Microsoft Office Suite

Physical Demands / Work Environment / Hours

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential work functions.

This position is located in beautiful new office at The Hub on Causeway with scenic views of the Zakim bridge. This full-time role is office-based and is NOT a remote opportunity
Job functions require hours of sitting, typing, and use of a computer
May be required to lift or move up to 30 lbs using proper lifting techniques and work in a fast-paced, high energy environment
Non-typical office hours may be requested including evenings, weekends, and holidays

Big Night Entertainment Group jobs

Big Night Entertainment Group - Executive Assistant