Position Information
The purpose of this classification is to properly store, maintain, or destroy records for all County Departments in accordance with local, state and federal records retention guidelines and to process records requests. This position organizes/sorts, prepares, and processes all completed refile forms & signed internal office work logs, for scanning and storage on department’s network drives, per weekly and monthly basis.
Essential Functions
Receives routine records requests and prepares records for transport: receives, reviews, logs, and sorts records requests from County personnel; locates and retrieves requested records; sorts records by department; prepares records receipts; and prepares records for transport.
Processes returned records: receives, sorts, and logs returned records; returns records to proper location; and contacts County personnel regarding any discrepancies or errors.
Retrieves records for storage: travels to County office requesting records transfer; identifies, verifies, and labels records; loads and unloads boxes; and sorts, stacks, and stores records in designated order and location. Ensures records are received in proper storage boxes and are properly stored.
Performs customer service functions: answers routine questions and provides information regarding records management and records retention policies and procedures.
Prepares documents for destruction: prepares and submits list of files/boxes scheduled for destruction to department for approval; locates and pulls approved files/boxes; and prepares files/boxes for pick-up from vendor.
Ensures microfilm is accurately placed in the management system for tracking purposes.
Performs other related duties as assigned.
Minimum Qualifications
High School Diploma or GED required; supplemented by one year of experience in records retention and management, customer service or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Preferred Qualifications
Experience processing records requests; re-filing records; transporting boxes of records between locations and disposition of records in a warehouse or large organization environment.
Licenses and Certifications
- Must possess and maintain a valid Driver's License.
- Forklift certification required within one year of assignment to the position.
- Must be able to obtain defensive driver certification.
- Must complete professional records certification within five years of assignment.
Physical Abilities
Tasks require the ability to exert heavy physical effort in heavy work, with greater emphasis on climbing and balancing, but typically also involving some combination of stooping, kneeling, crouching, and crawling, and the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds); may occasionally involve heavier objects and materials (up to 100 pounds).
Sensory Requirements
Some tasks require the ability to communicate orally.
Environmental Factors
Essential functions are regularly performed without exposure to adverse environmental conditions.
EEO Statement
Cobb County is an equal opportunity employer. Cobb County Government does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.
Visit Cobb County's
Employee Benefits page to learn more.
01
I understand that all answers to these supplemental questions must be verifiable in the 'Educational History' and 'Work History' sections of the application. Failure to provide sufficient information in these sections may result in my disqualification from the hiring process.
02
I have read the Minimum Qualifications required for this position and understand I must demonstrate those qualifications on the application in order to be considered for this position. Furthermore, a failure to adequately demonstrate all qualifications may result in my removal from consideration. Lastly, I understand indicating "see resume" on the application and/or in a supplemental question response, may not be accepted in lieu of a completed application.
03
Are you legally eligible to work in the United States on an unlimited and unrestricted basis?
04
Do you have a valid driver's license?
05
Educational Background: Mark the highest level of education you have completed.
- High School Diploma or GED
- Some College
- Associate Degree
- Bachelor's Degree
- Advanced Degree
- None of the above
06
If you have a college degree, what was your major area of study? Enter N/A if this does not apply.
07
How many years of experience do you have in records retention and management, customer service or related field?
- No experience
- Less than one year of experience
- One to two years of experience
- Two to three years of experience
- More than three years of experience
08
Describe your experience in records retention and management, customer service or related field. Additionally, describe your experience with record filing and retention as it pertains to public and/or historical record. Enter N/A if not applicable. "See resume" will not be accepted.
09
Please check all that apply for any of the following tasks related to the Records Technician role, in which you have professional experience.
- Receiving and processing records requests.
- Preparing records for transport.
- Sorting, stacking, and storing records in designated order and location.
- Answering customer questions and providing information regarding records management and records retention policies and procedures.
- Preparing documents for destruction.
- I do NOT have experience with any of the above tasks.
10
How many years of experience do you have working in a warehouse setting?
- No experience
- Less than one year of experience
- One to three years of experience
- Three to five years of experience
- More than five years of experience
11
Please describe your experience working in a warehouse environment. Enter N/A if not applicable. "See resume" will not be accepted.
12
Do you have experience with automated purchasing, warehouse/inventory management, and/or reporting software?
13
Please describe your experience in the areas of ordering, receiving, automated purchasing, reporting software, maintaining and/or issuing inventory. Enter N/A if not applicable. "See resume" will not be accepted.
14
Do you currently have forklift certification or are you willing to obtain the required certification within one year from the date of employment?
- Yes, I have a forklift certification.
- No, but I am willing to obtain certification within one year.
- No, I do not have forklift certification and I am NOT willing to obtain the certification.
15
I understand that if selected for the position and do not have a defensive driver certification that I must obtain one within the guidelines set with the department.
- Yes, I accept these terms.
- No, I DO NOT accept these terms.
16
I understand that I must complete professional records certification within five years of assignment.
- Yes, I accept these terms
- No, I DO NOT accept these terms
17
If you receive a conditional offer of employment, you will be required to satisfactorily complete the following elements: a criminal background check, a Motor Vehicle Report check (MVR), a physical, and a drug screen. Please note that a criminal conviction may not disqualify you from consideration. Are you willing to accept these terms?
