Description
The Private Event Administrator will handle incoming phone calls, respond to event inquiries, and schedule meetings and tours for potential bookings. They will help maintain the member reservation database and manage reservations for lunch, brunch, and dinner. This position also involves updating and distributing weekly menus and assisting the Director of Catering and Events with the planning and execution of all catering functions. The Private Event Administrator will report directly to the Director of Catering and Events and will provide direct communication and support for all catering events. The ability to work nights, weekends, and holidays is required.
Requirements
- Plan, coordinate, and execute private events for up to 50 people.
- Assist in maintaining the reservation database for daily member dining services.
- Answer incoming phone calls and assist walk-in members with their event inquiries.
- Schedule and conduct tours for prospective clients and bookings.
- Help both members and non-members in planning and successfully executing private events, luncheons, receptions, dinners, and other social gatherings.
- Attend Food & Beverage meetings and collaborate with the Director of Catering and Events, the Food & Beverage Manager, and the Director of Culinary Operations to ensure the successful planning and execution of events for both members and non-members.
- Create detailed floor plans for all events.
- Assist the Director of Catering and Events as needed.
Education And Experience
- Minimum 2-3 years of event planning experience
- Minimum 2-3 years of Food & Beverage, or Hotel or Hospitality experience
- Demonstrated knowledge of MS Office - including Word, Excel & Outlook
- Experience in ReserveCloud, Prissm (formerly AIISeated), and Clubessentials is a plus.
The ability to work nights, weekends, and holidays is required.
Must demonstrate the ability to work in the US without restrictions.
