Collaborative people. Progressive builders.
Consistently recognized as a best workplace, and for our commitment to safety, sustainability, and community partnerships, BNBuilders hires the very best in the construction industry and strives to create an environment that encourages innovation, responsibility, and client satisfaction. If you are looking to be a part of an open, supportive team and receive exciting challenges that promote personal and professional growth, look no further than BNBuilders!
Job Summary
As the Executive Assistant, you will be responsible for expense management, including preparing and submitting expense reports, handle meeting coordination and scheduling, as well as handling travel arrangements for executive level team members. Additionally, you’ll coordinate ticket distribution for NHL, WNBA, and concert events throughout the year. Your role also involves off-site meeting coordination, where you’ll arrange training sessions and meeting spaces, including catering, for the regional leadership. Calendar administration, administrative projects, and front desk support are integral parts of this position additionally.
SALARY RANGE: $75,000.00 - $82,000.00 annually
(companywide)
Benefits
- Group medical, vision and dental insurance including choice of two benefit plans – a PPO plan and a high deductible / Health Saving Account Plan with company contribution to HSA.
- Company-paid Short- & Long-Term Disability plans, group Life Insurance, and AD&D plans
- Flexible Spending Account (FSA) plans (for health care and dependent care)
- Untracked / Unmeasured vacation.
- Sick Leave accrued at 1 hour of sick leave for every 30 hours worked with a carryover of 80 hours
- 9 paid Holidays each year
- Paid Parental Leave
- Annual Discretionary Bonus based on company profitability and your manager’s assessment of your performance.
- A 401(k) savings plan under which BNB matches the first three percent of your deferral with a 100% match and the next two percent with a 50% match for a total matching contribution of 4% of your pay. You are immediately 100% vested in all contributions (including BNB match). We provide both traditional (Pre-Tax) and Roth (post –tax) contribution options in our 401(k) plan.
- We’re also proud to be an employee-owned company. This means you get an ownership stake in BNB through a benefit called an Employee Stock Ownership Plan (ESOP). It’s 100% company funded and is invested in BNBuilders stock. You can participate in this long-term plan after you complete 1 year of service (with at least 1,000 hours).
Job Responsibilities
General:
- You may work with third parties on behalf of the executive team and will need to be able to make decisions that lead to the success of BNBuilders.
- If the Regional Office Manager is not available the Executive Assistant may need to make decisions on behalf of BNBuilders.
Expense Management
- Prepare and submit expense reports as needed.
- Handle booking travel arrangements (hotels, airfare, Uber) for Regional Leadership Team and Project Executive team members.
Ticket Coordination
- Manage ticket distribution for MLB, NHL, WNBA, and concert events throughout the year.
Off-site Meeting Coordination
- Arrange off-site training sessions and meeting spaces, including catering, for leadership and training.
Calendar Administration
- Maintain calendars and handle reoccurring meeting invitations for Business Development and various employee groups.
Administrative Responsibilities
- Assist with various administrative tasks, such as setting up templates, handling correspondence, and maintaining client contact information.
- Maintain document control, including archiving and meeting minutes.
- Support the regional leadership by organizing events, managing staffing projections, submitting timesheets, and maintaining project logs.
- Handle client communications, coordinate gifts, and register for conferences as needed.
Front Desk Support
- Provide coverage at the front desk when necessary.
Qualifications
- 3+ years of senior level leadership support experience
- Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Office Suite.
- Knowledge of standard administrative practices and procedures.
- Needs to demonstrate the following competencies:
- Organization and planning skills.
- Communication skills.
- Information gathering and monitoring skills.
- Problem analysis and problem-solving skills.
- Judgement and decision-making ability.
- Initiative.
- Confidentiality.
- Team-player.
- Attention to details and accuracy.
- Adaptability.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 20 pounds on a regular basis and up to 30 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
BNB believes in collaboration, team-building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role are not performed in a remote capacity, and we expect that all employees will complete work in an office/job site setting.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Our Commitment to Diversity and Inclusion
At BNB, diversity, equity, and inclusion are the driving forces in which our culture is built. We recognize that our unique and vast differences bring a richness to our lives and work environment. This fosters stronger and more meaningful relationships within our company and the communities in which we serve.
Our mission is to strive to provide an environment that is respectful, safe, fair, and inclusive, so that we can be stronger, wiser, and better together.
Note: BNBuilders retains the discretion to add to or change the duties of this position at any time.
