Caliagua Inc., an Azuria Water Solutions company, is currently seeking a Project Administrator. This position supports construction project operations by managing accounts payable and receivable, subcontractor and owner billings, project documentation, compliance tracking, and general office administration to help keep projects financially accurate, well-documented, and moving on schedule.
Responsibilities
Accounts Payable
- Receiving and recording the receipt of invoices
- Processing invoices to make sure payments are correct and on time.
- Requesting receipt of statements from invoicing contractors or businesses when they are not provided.
- Processing payment runs.
- Matching and filing invoices and receipts.
- Reconciling business accounts to make sure amounts paid reflect goods and services received.
- Answering queries from suppliers, contractors, and other business departments about accounts payable or payments made.
- Manage all company credit card accounts (statements and payments).
- Subcontractor Payments.
- Prepare Subcontractor accruals SOV's (Schedule of Values).
- Reconcile Subcontractor SOV's on a monthly basis.
- Finalize Subcontractor SOV's for payment.
- Verify cost codes and hours are accurate.
- Finalize Subcontractor billings for prior months.
- Assist in all audits performed.
Accounts Receivable
- Process accounts and incoming payments in compliance with financial policies and procedures.
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.
- Prepare invoices, and bank deposits.
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Facilitate payment of invoices due by sending bill reminders and contacting clients.
- Generate financial statements and reports detailing accounts receivable status.
- Post all incoming payments from owners.
- Reconcile billings with owner payments.
- Finalize Owner billings for prior months.
- Assist in all audits performed.
Project Coordination
- Collaborate with Project Managers and Project Engineers to develop project solutions.
- Assist PMs and PEs with document management; includes contracts, purchase orders, project schedules, project submittals.
- Generate Owner billings.
- Work with Project Manager to create change orders.
- Collect all documents for Subcontractor compliance including Insurance, Union documents, and correspondence such as letters, etc.
- Communicate with Subcontractors to ensure proper payment.
- Track and manage all Subcontractor and Vendor Liens and Releases
- Track and monitor any stop notices and bond claims on the project.
- Accrue all equipment hours and maintain equipment log.
- Maintain CARB and Clean Truck compliance.
- Create change orders for all monthly equipment purchase orders.
- Reconcile equipment hours.
- Month End.
Other Administrative Responsibilities
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- General office management including order of supplies
- Employee reimbursements
Qualifications
Requirements and skills
- 3-5 years of administrative support experience, preferably in engineering or construction.
- Requires excellent communication and interpersonal skills, including verbal and written communication.
- Intermediate computer skills utilizing, Excel, Word, PowerPoint, Outlook.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment
- Excellent time management skills and the ability to prioritize work.
- High attention to detail and problem-solving skills.
- Strong organizational skills with the ability to multi-task.
- Proven ability to calculate, post and manage accounting figures and financial records.
- Data entry skills along with a knack for numbers.
- Hands-on experience in operating Excel spreadsheets and Sage.
- Customer service orientation and negotiation skills.
- Solid understanding of basic bookkeeping and accounting payable principles.
- Proven ability to calculate, post and manage accounting figures and financial records.
- Hands-on experience with spreadsheets.
Compensation
The base hourly rate being offered for this position is USD $35.00/hour +/- depending on the following criteria:
- Results of assessment testing.
- Work Experience relative to Caliagua’s requirements.
- Work related Certifications, Education and Achievements.
- Hourly rates may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance.
Caliagua, Inc., a subsidiary of Azuria Water Solutions, is a general engineering contractor. Since 1978, our engineering and construction skills have served our clients in the private, commercial & building sectors working in the waterworks & wastewater industries, including the public agencies. We are California State licensed, with A & B licenses, and C-4 and C-36 specialty licenses. We specialize in the construction of Pumping Stations, Pipelines, Treatment Plants, Reservoirs, Aqueducts, Cooling towers, and numerous other projects.
Azruia offers a competitive salary with career growth opportunities and a full benefits package including medical, dental, and vision insurance, prescription drug coverage, annual bonus potential, 401k matching, tuition assistance, paid time off, and much more.
Azuria is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which Azuria is firmly bound. Azuria will not engage in discrimination against, or harassment of, any person employed or seeking employment with Azuria on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.
VEVRAA compliant – priority referral Protected Veterans requested
