Our Accounts Payable Specialist processes full AP with a high degree of timeliness and attention to detail while processing high volume invoices and payment requests
Detailed Job Description
Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.
Description Of Duties & Scope
- Match vendor invoices and purchase orders, resolve discrepancies, verify tax rates, quantities billed, and unit pricing, and issue credit memos, where applicable
- Scan and email copies of invoices with issues and route to the appropriate party, resolve open issues with purchasing dept and project teams
- Receive vendor invoices via e-mail, the route to the appropriate party, enter into AP system via Imaging, manage and release vendor holds
- Verify and track gas cards, utilities, rent payments, and other monthly payables related to divisions, reconcile statements and enter into AP
- Manage closely to monthly/quarterly deadlines and ensure all costs are posted timely in order to capture savings
- Strong communication with internal and external customers, customer-service oriented demeanor
- Assist with audits, both internal and external, by handling all accounts payable-related requests.
- Obtain vendor statements and reconcile open payables with their open receivable statement. Request missing invoices and submit them for approval.
- Strong understanding of and adherence to industry best practices, compliance, and accounting policies
Qualifications
- 5-7 years of accounts payable minimum experience required; experience in construction highly preferred and or similar industry (Real Estate, Architecture, or Engineering) with high volume PO’s/Contracts.
- Detail-oriented focused, and motivated.
- Ability to work in fast-paced, high-volume work environment – the expectation is 1500 invoices with 3,000 + line items a month.
- Extensive ERP system experience
- The position requires autonomy as well as working efficiently as a part of a team.
