Project Manager Assistant - ( 250001JC )
Description
Stantec Architecture is on a mission to become the world’s leading integrated building design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.
Your Opportunity
Join a Top 10 global design firm in our Buildings practice that provides Architecture, Interiors, and Engineering services with a long history and deep commitment to the health sector.
The Project Manager Assistant provides timely, accurate, and professional project and administrative support to architectural leadership and project management staff in keeping with Stantec's high standards. This is primarily a remote position, but will require periodic office attendance for meetings, training or additional project requirements.
Your Key Responsibilities
- Work closely and Support Senior Project Assistance with related project coordination items.
- Provide dedicated project and administrative support to multiple studio leaders and project managers.
- Project initiation - forms and project filing.
- Assist the project manager with process plan review applications and project documentation related to meeting document requirements for agencies having jurisdiction documentation, such as HCAi (California Department of Healthcare Care Access and Information).
- Provide construction administration support to the Project Team, including maintaining submittal, Request for information (RFIs), Amended Construction documents (ACDs), NMAs (Non-material alteration) Logs, and conformed construction documents.
- Support teams by maintaining coordination for client-related portals, Trimble. Tasks includes, processing of action items, open/close/manage action items. Route RFIs and submittals.
- Schedule meetings, travel, and events.
- Occasionally provides coverage for administrative staff, assisting with staff inquiries and requests.
- Assist with Meetings, including set-up via MS Teams, taking meeting minutes and notes, finalizing notes, and distributing meeting minutes.
- Support general project organization, including tracking milestones and maintaining project schedules
Qualifications
Your Capabilities and Credentials
- Professional experience in the architecture/engineering/planning industry is preferred but not required.
- Clear understanding of service offerings provided by the discipline(s) studio(s).
- Working knowledge of Newforma preferred.
- Working knowledge of Trimble and HCAI eServices Portal preferred but not required.
- Ability to deftly manipulate data within spreadsheets and database systems.
- Strong knowledge of business communication standards for email, correspondence, and telephone etiquette.
- Strong detail orientation and ability to organize and prioritize a diverse array of assignments and duties.
- Ability to operate telephone system and standard office equipment.
- Strong verbal and written communication skills.
- Ability to maintain a professional, polished appearance and demeanor.
- Excellent interpersonal skills.
- Ability to read, interpret, and act upon the requirements outlined in agreements and contracts.
- Strong working knowledge of Microsoft Office with expertise in Outlook, Word, and Excel and working knowledge of SharePoint.
Education And Experience
- Associate of Arts degree or higher in related field.
- 2 years’ experience in a professional office environment as an administrative professional or equivalent combination of education and experience.
- Familiarity with Newforma transfer and record-keeping software a plus.
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace
Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):
Salary Range(s)
- CA Other Areas $29 Per Hour - CA Other Areas $41 Per Hour Min/Max Pay Range for postings located in CA (SF Area includes SF, SJS & WLC)
The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : United States-California-Sacramento
Organization : BC-2014 Buildings-US California AID
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Apr 11, 2025, 12:36:57 PM
Req ID: 250001JC
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
