Our client, a well-known apparel brand based in San Francisco, is looking for a Senior Executive Assistant to support the CHRO for a 1 month contract to cover a LOA. Please note, this role will be onsite.
Responsibilities:
- Provide Executive Assistance for the CHRO - extensive internal and external calendaring, point-to-point business travel, expenses and special projects.
- Contribute to the excellent reputation of the company through professional, friendly and respectful interactions with all internal and external stakeholders.
- Liaise with senior-level leaders and team members across the company and cultivate cross-functional relationships between departments and improve communication across teams.
- Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including agenda planning and coordination, arranging meeting rooms, catering requests, etc.
- Attend select team meetings and stay informed - take notes, identify follow-ups and send reminders.
- Manage demanding Outlook calendaring requests, while also keeping executives accessible
- Maintain impeccable standards of confidentiality and information security, handle and maintain highly confidential and sensitive information
- Serve as the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison
- Initiate purchase orders, reconcile invoices, and complete/track expense reports
- Coordinate complex travel and expense reporting using Concur
- Communicate with internal teams to take action on projects from the CHRO.
Required Qualifications:
- Bachelor's degree in a related field
- Minimum 7 years of high level, complex executive administration work experience supporting a senior-level executives, HR fields a plus!
- Ability to hit the ground running and take charge of the position
- Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment with little direct supervision
- Experience with extensive international and domestic travel arrangements
- Polished, professional demeanor and exceptional poise under pressure
- Positive and personable with strong interpersonal skills and an upbeat, “can do” attitude
- Experience in supporting C-Suite Leaders
- Must possess a high degree of integrity when dealing with confidential and sensitive information
- Must be able to work with individuals at all levels of the organization
- Strong communicator, both written and verbal, and a creative problem solver
- Adept at working with different personality types and leadership styles
- Ability to be on-call as needed, beyond standard business hours.
- Ability to manage multiple projects simultaneously with meticulous attention to detail
- Advanced proficiency with MS Office Suite, and other digital technology and collaboration tools
- Google Slides or PowerPoint experience to refine & integrate existing presentations
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
