Salary Range: $29.57-$42.67 per hour
Summary
The Administrative Assistant III provides high-level administrative and digital support to a Director in the LA County Department of Health Services. This role ensures seamless operations by managing schedules, coordinating meetings, drafting documents, and maintaining digital content. The ideal candidate is detail-oriented, highly organized, and proficient in administrative and creative tasks, including website updates, Canva design, and digital communication.
Essential Functions
- Director Support: Manage calendars, schedule meetings, coordinate travel, and draft/edit communications on behalf of the Director.
- Administrative & Organizational Support: Maintain digital files, handle correspondence, prioritize requests, and streamline workflows.
- Digital & Creative Support: Update websites (WordPress, SharePoint), create visual materials in Canva, and design digital newsletters and infographics.
- Event & Project Coordination: Plan and execute key projects, including recognition events, surveys, and training sessions. Track timelines and manage logistics.
Non-essential Functions
- Provide general office support as needed.
- Assist with other administrative tasks based on department needs.
Job Qualifications
The ideal candidate has strong organizational and communication skills, along with technical proficiency in digital content management. They can manage multiple priorities and work independently while maintaining confidentiality.
Education/Experience
- 5+ years of experience as an Executive Assistant, Project Coordinator, or Administrative Manager.
- Experience in public sector, healthcare, or workforce engagement roles (preferred).
Certificates/Licenses/Clearances
- Successful clearing through the Live Scan process with the County of Los Angeles.
Other Skills, Knowledge, And Abilities
- Exceptional writing, editing, and communication skills.
- Proficiency in Microsoft Office Suite, Google Workspace, Zoom, and Teams.
- Experience with website content updates (WordPress, SharePoint).
- Strong Canva skills for creating reports, presentations, and marketing materials.
- Ability to work independently and manage competing priorities in a fast-paced environment.
- Discretion and professionalism in handling confidential information.
- Basic knowledge of HTML, email marketing, and social media management (preferred).
PHYSICAL DEMANDS
Stand: Frequently
Walk: Frequently
Sit: Frequently
Handling: Occasionally
Reach Outward: Occasionally
Reach Above Shoulder: Occasionally
Climb, Crawl, Kneel, Bend: Occasionally
Lift / Carry: Occasionally - Up to 25 lbs
Push/Pull: Occasionally - Up to 25 lbs
See: Constantly
Taste/ Smell: Not Applicable
Not Applicable = Not required for essential functions
Occasionally = (0 - 2 hrs/day)
Frequently = (2 - 5 hrs/day)
Constantly = (5+ hrs/day)
WORK ENVIRONMENT
General Office Setting, Indoors Temperature Controlled
EEOC STATEMENT
It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Required
Preferred
Job Industries
