Payroll Specialist (Union Construction) — Onsite, Walnut Creek (SF option as needed)
About the Company
A leading Bay Area contractor providing electrical and technology infrastructure solutions for commercial and institutional projects. Decades in business, strong backlog, and a tight, collaborative finance team.
Why this role
- True impact: You own weekly payroll that keeps 150–170 employees paid accurately and on time - field (union) and office.
- Grow beyond payroll: Partner with a hands-on Controller who will develop you on GL, reporting, and project accounting over time.
- Benefits that actually benefit: Employer-paid medical/dental/vision (currently at no cost to the employee; dependent coverage historically included), 401(k) match (~3–5% formula), bonus eligibility.
What you’ll do
- Run weekly, multi-entity, union and non-union payroll end-to-end in the ERP (Trimble Viewpoint/Vista preferred; Sage 300 CRE, Foundation, Oracle/Acumatica acceptable with strong ramp).
- Review and validate timecards; reconcile rates, OT, fringes, deductions; resolve discrepancies with PMs/field admins.
- Prepare/submit union reports & monthly benefit remittances; maintain craft/class codes, fringes, dues, and reciprocity rules.
- Process payroll liabilities: taxes, garnishments, 401(k), HSA/FSA where applicable; remit on schedule; maintain proof of filings.
- Support certified payroll and prevailing wage reporting when required (public/tenant-improvement jobs).
- Post payroll to the GL, reconcile payroll accounts, and partner with Accounting on job cost allocations.
- Assist with W-2 year-end, audit requests, workers’ comp, and process documentation; cross-train with AP/Accounting as bandwidth allows.
- Drive continuous improvement of payroll processes and controls (calendars, checklists, exception dashboards).
What you’ll bring
- 3–7+ years of construction payroll; union payroll in CA strongly preferred.
- ERP experience; Viewpoint/Vista is a plus, but not a deal-breaker if you’ve mastered another construction ERP (Sage 300 CRE, Foundation, etc.).
- Strong command of deductions, fringes, multi-locality/multi-state payroll, and agency portals (EDD/IRS).
- High accuracy under tight deadlines; proactive communicator with PMs/field.
- Onsite in Walnut Creek (primary). SF office available as needed.
