Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
AECOM is actively seeking an Office Management Specialist IV for immediate employment in Orange, CA.
The responsibilities of this position include, but are not limited to:
- Under general direction, plans, coordinates, supervises and administers office and administrative support services for mega-sized project offices.
- Plans and implements the office services budget.
- Develops, implements, directs and coordinates policies and programs consistent with company philosophy and objectives.
- Is responsible for the efficient operation and performance of the unit.
- Plans and coordinates office and telephone relocations and facilities remodeling.
- Assist to ensure project conformance with SANDAG and Caltrans specifications and federal regulations
- Communicate with inspectors, contractors, and partner consultants
- Upload project documentation to Trimble Unity.
- Organize and attend preconstruction conferences and weekly construction meetings. Send out meeting materials and meeting notes for said meetings.
- Perform administrative duties for the CM team, ie. Manage and process mileage records and client invoicing.
Qualifications
Minimum Requirements:
- BA/BS + 6 years of relevant experience or demonstrated equivalency of experience and/or education.
- Motor vehicle check required.
Preferred Qualifications:
- Organizational skills and ability to prioritize tasks effectively and efficiently.
- Good customer service, communication, and interpersonal skills.
- Excellent computer skills required, including but not limited to spreadsheet creation & manipulation (Excel), word processing, and web knowledge.
- Motivated, quick learner with proficiency in basic math.
- Ability to problem solve and research.
- Ability to work overtime during construction season if needed.
- Must possess valid driver's license and be able to travel as needed.
Additional Information
- Due to the nature of this work, U.S. citizenship is required
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What Makes AECOM a Great Place To Work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
